Gmail email system can be customised to meet your company’s email requirements. With its unlimited storage capacity for more than 5 users for Business users, its professional email layout and is compatible with any other email system, your business communication will impressive. When your company purchase Gmail you also received Hangout which allows instant communication with a colleague or the whole team through its video, voice and text function. It also has a built-in shared screen function which allows your staff to share their screens or send useful links with built-in chat to each other.
Google Calendar integrates seamlessly with Gmail, Drive, Google Sites and Hangouts. The calendar allows you to schedule events quickly by checking coworkers availability in a single view. It also allows you to share a calendar amongst work colleagues and the calendar is accessible from any phone, laptop or tablet
Google + allows you to share knowledge, updates and ideas around common areas of interest, not just within your team, but with employees on different levels and locations within your company. Google + works on all Android and IOS apps, which means that any employee can plug into to join the conversation and receive the latest company updates at any time.
Google Drive allows all your company documents to stored online is secured place, which can be access from any device when required. As the storage is unlimited between your companies GMail and store it makes using Google Drive hassle free storage issue for your company. You also have the ability to synchronise all or some of the files to your personal computer, but any changes that you make locally will also be reflected in the document on the drive and vice versa, therefore no need to keep track of the latest version. Google Drive also allows users have private storage area for their own files, as well as access to share stored files
Docs allows you and other employees to create and edit text documents at the same time and every change is saved automatically. This means that one document is always the single source document, no more version control maintenance. Docs also let you see edits as other employees perform the change and they can communication to you through the built-in chat feature. The Docs track all changes and even allows you to undo any changes which you don’t agree with. It is important to note that previous versions of the documents are kept so you can go back and access them and they don’t count towards your storage ability.
Sheets is used for data analysis with charts, filters and pivot tables abilities. It allows you to perform cell, column and table functions and formulas and has the ability to import and convert existing spreadsheets so your are able to edit them. Sheets, like Docs has inbuilt version control and allow communication and tracking of changes.
Forms allows your to create a form for surveys and questionnaires, which can be connected to Google Sheets for data analysis. By using forms all your surveys will look professional and enable connection to customers through its variety of question tools Forms has the ability to cater for any type of question like list, type and drag-and-drop. You can attach videos and images to the form for visual questions. It also has the ability that you can see when people are completing the form in real time with its link to Google Sheets.
Slides allows you to create a presentation where multiple people can be working on the same presentation at the same time, which means everyone is working on the latest version. You can control who can edit, view and comment on the the presentation through the permission feature on the Slide. Slides also has built-in templates to speed up your process in building your presentation, which means you concentrate more on the information being present rather than the layout. Slides has the ability to add videos, images and sound to really wow your audience.
Sites allows employees to exhibit their work to other employees within your company, from current projects or even upcoming company events. Sites is an information area to keep employees up to date on what is happening in your company. Sites has permission control to make sure the right employees have access to only information they should be seeing. Sites is simple to use with its drag and drop feature and will rearrange your information it automatically fit within the grid layout. It is important to note that all collaborations can be used on desktop, mobile and tablets and you can make customised templated for Docs, Sheets and Slides to suit, which enables the same layout to be used company-wide for all reports.
Admin allows you to manage users, device and configure security and settings to make sure your company’s data stays safe. Admin is a centralised administration feature which makes setup and management of security easy and there is a 2-step verification security which can also be added. It also allows you as the administrator to distribute applications to employees and keep data secure on employees IOS and Android devices. The mobile management ability allows you to access the security at any time, which in turn reduces employees down time whilst wait on access. Mobile Management also allows checking usage, manage security setting and lock or wipe devices remotely.
Vault allows you as administrator to manage, retain, search and export your organisation’s email and on-the-record chats. It also allows you to control how long emails and on-the-record chats are retained and you the ability to find and retrieve valuable information, even from a closed account.
Mobile Management allows you to keep company data secured at all times. If an employee loses their phone or tablet, mobile device management will keep your company’s data secure as you can screen lock and erase confidential data by the device wipe feature. Device Management is included in G Suite and simply by enabling it and all devices will be secured when using the company’s data.